How I Use Trello To Track Screencast Production Workflows And Plan Blog Topics is a whiteboard with organizational superpowers.

(Tip: change the "gear" setting to watch it in HD)

In the previous post I shared my pain point about needing to track the relationships of video assets and learning objects.  Specifically, the cascade of changes when one video gets updated and it happens to also be embedded in one or more courses and course modules.  And while that's one pain point in small/medium sized projects for which I found a solution, it's one that also goes hand-in-hand with another:  tracking and managing productivity workflows.

My pain with productivity workflows is the need to see, at a glance, the stage of production for any one of dozens of video titles as they go from, say, the Planning stage, through the Scripting stage, then Recording and the Editing stage, and so on. logoMy solution for tracking workflows and sequencing blog topics is

In the video above, I'll share with you three ways in which I'm using today to track workflows for the three types of projects I list below.  I included timecode listings for each type in case one or two of them resonate closer to the type of projects you deal with in the day-to-day.  In which case, just fast forward to those respective points in the video.

1.  To prioritize and track multiple video titles through each stage of production (1:30).  I'll explain more in the video about the four main constructs of Trello.  Specifically,

  • Organizations (think: an office, department or client, say)
  • Boards (think: individual projects)
  • Lists (varies: I'll explain below)
  • and Cards (varies: I'll explain below)

In this first type of project, I use Trello's construct of a List to represent stages of production; I then use Trello's construct of a Card to represent individual video titles.  You can learn more about this at about the 1 minute and 30second point in the video.

2.  To tag the state of completion for video titles within chapters of an online course (5:50).  In this second type of project, I use Lists to represent Chapters in an online video course; while Cards represent individual sections -- also video titles -- within a chapter.

3.  To plan and sequence blog topics for each week in a month (7:10).  And finally in this third type of project I use Lists to represent weeks in a month; and the Cards to represent blog topic titles and descriptions.

Those are just three types of projects you can use Trello for.  Have you got any thoughts for other types of projects?

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About Mel

Mel is the online training architect and screencasting wizard at Kareo, one of Forbes' 2013 list of 100 Most Promising Companies in America. He's also the creator of Digital-Know-How, a training website devoted to developing learners' skills for screencasting and web video course development. Mel is also the chief blogger of; Mel's personal blog. The comments and opinions you read here are Mel's and not associated with any other company.
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One Response to How I Use Trello To Track Screencast Production Workflows And Plan Blog Topics

  1. Achileas Liras says:

    Trello is one of the first and most popular task management tools that exist, although there are also other new and more complete solutions in terms of collaboration that can offer much more than a simple business software. One of them is Comidor ( which is based on cloud and is a full package for every small- medium business

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